Create Stock Purchase Records

Submit a purchase record to keep track of all chemical and fertiliser purchases, this will be used to calculate stocktake in conjunction with chemical application records.

1. Navigate to the menu, and select 'Inventory Management' > 'Purchase Records'
2. Select 'Create New Purchase Record'
3. Enter invoice date, supplier, and the shed where the chemicals are being allocated
4. You can also add the PO number, invoice number, and notes if desired
5. There is an option to upload a file (e.g. invoice, delivery docket) by selecting 'choose files'
6. Once PO details are entered, add a chemical by selecting 'Add Chemical Detail Item'
7. Select chemical item from dropdown - if you are receipting in a new chemical, you will need to set it up in the Chemical Setup module in Farm Setup
8. Enter batch number and date of manufacture
   
9. Enter number of containers and container size - this will calculate the total quantity of chemicals purchased (cannot be manually edited
   
10. Enter price per container. This will calculate the total price for that chemical and the price per kg/l for this invoice. This can be compared to the 'current price' in the system, and you have the option to select 'update' to update the price according to this PO.
    
11. Repeat steps 7-10 for each chemical on the purchase order
12. Once all entered and correct, hit 'Save & Receipt Stock In'
13. The purchase record will now appear on the list
14. If you need to cancel the PO, locate on the menu, select 'more' and 'void'. It will now be removed from the list but still available to view in 'Voided Records'